1. Who are we?
Throughout this document, "we", "us", "our" and "ours" refer to Max Business Services. Max Business Services was established in 2015 and has its registered address at Laghtagoona, Corofin, Clare, V95 V328, Ireland.
Depending on the type of work or the type of customer, we choose invoicing from one of the following options:
On the 16th of every month, we invoice for work done between the 1st and 15th of that month.
On the 1st of every month, we invoice for work done between the 16th and the end of the previous month.
We invoice on a specific day of the month. The monthly day is determined by the start date of the initial works or by mutual agreement.
We invoice a certain amount for work to be done in the (near) future. As soon as the retainer is almost 80% used, we send a new retainer invoice.
We invoice after or before certain works are done. This can be for the number of hours worked or a fixed amount.
We always invoice for 1 month upfront.
Payroll only services
We always invoice for 3 months upfront.
3. Due date on the invoices
All invoices are to be paid within 7 (seven) calendar days after the issue date of the invoice, unless otherwise stated on the invoice.
4. Late payments
We reserve the right to suspend work if an invoice is overdue for more than 7 calendar days, until payment is received.
If invoices are unpaid for 30 calendar days or more (overdue for 23 calendar days or more), we reserve the right to add 8 percentage points above the European Central Bank's reference rate, yearly interest on the invoice. (Ref.: European Communities (Late Payment in Commercial Transactions) Regulations 2012 - SI 580 of 2012)
We reserve the right to demand immediate payment through the services of our solicitor. Any legal fees will be added to the amount owed to us. A formal notice of default will first be sent by post or email. If no satisfying answer is received within 7 calendar days of the formal notice, we will transfer the file to our solicitor.
When invoices are for our phone answering service, we reserve the right to suspend the service if invoices are overdue for more than 7 days. In case of suspended services, we will redirect the phone line to go straight to voicemail until the last day of the invoiced period. If payment is not received by that date, we will stop the redirect and no more phone calls will be answered. As soon as payment of all outstanding invoices is received, we will re-instate the service.
5. End of works
Our services can be stopped at any time. This can be done on our initiative or at the customer’s request. A full handover of all paperwork will be done when a customer is no longer using our services. A full handover will only be done when all outstanding invoices are paid in full. In case the outstanding amounts are paid in instalments, we will only do the handover when full payment is received.
Instalment arrangements always must be agreed in writing with our General Manager. If an instalment payment is missed, the outstanding amount becomes payable completely and immediately, and no further instalments will be accepted.
As soon as the handover is complete, we will stop the online bookkeeping service we use. The customer has the possibility to continue that service, but it will have to be arranged with the provider and at the providers' rates. We will not give any support or training.
An exception is made in case an instalment plan was put in place. In that case we will stop the online bookkeeping service as soon as we receive the first instalment payment.
Any questions regarding our payment policy should be addressed to the General Manager of Max Business Services by phone on 065 670 3015, email on firstname.lastname@example.org or by post on the above address.
This payment policy was last updated on the 15th day of January 2024.
Previous version can be found here: 20/07/2021